Document Control Support

Salary £24594-29358 DOE

Location – Coventry

Permanent

At Cadent we’re excited to be part of the future of UK energy! We’ve got a clear roadmap that will both drive our performance to the forefront of our industry and support the UK government in achieving their net zero target by 2050.

We’re making a difference through innovation and new ways of working. Together we’re shaping/creating a cleaner, greener future for our 11 million customers who we put at the heart of everything we do.

Accountabilities

You will provide specific support to the Cadent project team and provide a key interface with the Main Works Contractor and Customer to ensure that contractual and engineering, safety and environmental documents are correctly administered in compliance with company policy. As part of this role, you will set up and maintain a Project Documentation system as per the procedure for Project Document Control (CAD/C&P/QMS/002) which shall be accessible from all relevant project offices and site locations.

• Prepare document transmittal notes and maintenance of all documents received and issued by the Project Team
• Assist Quality Advisor’s by providing information as required for Technical Audits, and for Project Data Book closure
• Administer the document control system, ensuring documents are filed, files adequately indexed, ad hoc reports produced as and when required. This will include the setup and use of SharePoint
• Ensure the system is backed up periodically to a secure location
• Support the handover of data to the Contractor for inclusion in the handover records as required by the procedure (CAD/C&P/QMS/006)
• Maintain document registers for Requests for information, early warnings, customer

acknowledgements, Observation reports, Method statements, Technical Queries, Technical inspections, Drawings, Welding procedures, NDT procedures, Commissioning procedures, geotechnical data, etc.

• Record meeting minutes as required, and provide administrative support including filing, copying, scanning, secure disposal of information, data input, letter production
• Provide comprehensive administrative support to the Manager and Team
• Ensure support is provided to meet team's objectives and requirements
• Support the development, collation, and production of Key Performance Indicators
• Work within and promote the philosophy of safe team working
• Broad knowledge of Cadent’s Core Policies and Procedures that impact the way we operate
• Facilitate and efficiently co-ordinate and administer projects the team is working on
• Actively demonstrate and promote the Cadent Values, and positively contribute to a customer-oriented approach
• Contribute to a culture of continuous improvement and service excellence by adhering to agreed standard operating procedures and making suggestions for improvements
• Be inquisitive with an interest in developing existing skill set and learning new skills
• Liaise with both internal and external stakeholders
• Demonstrate an inclusive work ethic

Qualifications

• A good standard of education is required, including GCSE Maths and English or equivalent

About you

Practical Experience

• Previous practical experience in providing support in a similar business environment
• Experience of computer literacy in the use and application of standard MS applications, in particular: Excel, PowerPoint, Word, and SharePoint for document access and upload
• Previous experience of working in support of a construction team would be of advantage
• Experience of recording procedures and processes
• Knowledge of Cadent systems and processes
• Strong team player and ability to use own initiative to resolve issues
• Ability to balance conflicting priorities
• Excellent IT skills
• Stakeholder Management
• Customer Focus
• Planning and Organising.

Benefits

We offer a host of benefits to suit your lifestyle and support your well-being. These include:

• Annual bonus

• Pension Scheme double matched up to a total of 18% of salary (i.e., employee contributions of up to 6%, double matched by a Cadent contribution of up to 12%)

• 25 days holiday, plus statutory days, and an option to buy more

• Fantastic career development prospects with funded learning options, including support with exams, and internal and external learning and development

• Strong focus on supporting you as an individual including:

  • flexible working

  • strong commitments to ED&I

  • generous family provision policies

• Flexible benefits including cycle to work scheme, salary sacrifice car scheme, insurance, and healthcare packages, plus much more

• My Offers membership card – offering discounts and savings from hundreds of retailers

• 2 paid volunteering days per year

• Free gym access at the Ansty office, as well as a ‘Gympass’ scheme providing free or heavily subsidised local gym memberships

We want our employees to achieve a healthy work-life balance and are happy to discuss flexible working options with you if the role can accommodate it. Let us know about your flexibility requirements, whether that be reduced hours, remote working, flexible start/finish times, or compressed hours, and we will be more than happy to explore what’s possible for the role.

Be Yourself

Cadent embraces Diversity and Inclusion. We celebrate what makes us different, as well as what we have in common. This enables us to work better as one team shaping a dynamic, innovative and inclusive culture. Our employee communities support us in keeping our employees engaged and motivated and through our partnerships and covenants we ensure our workforce reflects our communities in all their diversity.

Cadent is a Disability Confident employer so if you require any reasonable adjustments as part of our recruitment process, please get in touch and let us know. We’re also happy to discuss flexible working options should the role accommodate it

Circle Back Initiative

As an active and proud member of The Circle Back Initiative, we aim to ensure that all candidates receive a response to their application, regardless of the outcome.

We will be receiving applications until the specified date above, though Cadent retains the right to close this vacancy early without prior notification, so it is advisable to complete your application at your earliest convenience.

Be part of something big. Help shape the future of gas for generations to come.