The Role
My client is looking for a highly organised and efficient team assistant to help the Senior Executive Assistant who supports the Senior Partner Group, including the CEO, and the Head of EMEA Sales, Senior Product Specialist and select other senior team members when appropriate. You will be reporting directly into the Senior Executive Assistant.

Responsibilities

• To provide calendar and diary management support including arranging external meetings for the above partners and employees.
• To coordinate and arrange internal meetings.
• To coordinate travel and related organisation including booking flights, hotels and transfers where necessary; filing Travel Authorisation forms; understanding requirements for material and ensuring delivery; organising and confirming meetings if required and being responsible for all changes associated with rescheduling. The role must ensure full itineraries and support are provided.
• To undertake monthly expense reconciliations for ensuring all relevant information and backup is provided and the expenses are within company policy.
• To organise conference calls including arranging dial-ins and pins when needed.
• To assist with the coordination of events as required, liaising internally and externally on guest lists; potentially sourcing venue options and organising catering; liaising with external parties, and confirming travel, etc.
• To organise restaurant bookings
• To meet and greet clients and investors when needed
• To undertake ad-hoc administrative tasks and projects as required by the Senior EA and Senior Partner Group, CEO, Head of EMEA Sales and Senior Product Specialist
• General office duties such as filing, photocopying, faxing, etc. as required
• Collate and print materials - Ensure any presentation requirements are tracked in internal systems with production team. Maintain presentation cupboard with up-to-date presentations.

Job Types: Full-time, Permanent

Salary: £35,000.00-£55,000.00 per year

Benefits:

• Casual dress
• Company events
• Company pension
• Private medical insurance
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Yearly bonus

Work Location: One location

Application deadline: 06/01/2023

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