I am looking for an Executive Assistant to join a growing and dynamic Bitotech company!

You will provide highly confidential, comprehensive and effective support to the CEO. This will cover the full range of administrative tasks such as diary management, preparation of letters, minute taking etc. The postholder will also work closely with the Leadership Team to provide them with ad hoc administrative support as and when required. You’ll use your strong interpersonal skills to liaise with people at all levels, including the exec team, Board Chairman and non-executive directors for the business. You’ll need to be confident owning and managing ad hoc projects as required. In addition you’ll have experience of coordinating complex travel itineraries and editing PowerPoint presentations

Responsibilities

• Undertake a wide range of tasks and assignments requiring considerable use of judgement, personal initiative and total discretion
• Have oversight of the CEO’s emails
• Following consultation with the CEO, the post holder will approve holiday requests for the CEO’s direct reports
• Act as a link between the CEO, The Board, the Leadership Team and other colleagues as necessary
• Support the CEO and the Leadership Team with travel arrangements
• Assist in Board relations – such as document preparation and logistics for Board meetings
• Take notes and produce minutes following the Remuneration Committee Meetings (REMCO)
• Process CEO expenses and reimbursement claims
• Coordinate employee meetings, take and disseminate meeting notes
• Support the Leadership Team with recruitment tasks, such as greeting candidates and booking of meetings rooms
• Assist the CEO in helping to drive the urgency and temperature of the business
• Ensure that the company values of Performance, Accountability, Transparency, Act with Integrity, Diversity & Inclusivity and Collaborative Culture are promoted and adhered to on a daily basis

Person Specification

• An EA or PA with proven experience in a similar C-suite role and experience of providing support at Board level
• An excellent communicator with the ability to write clearly and concisely • Highly efficient, with outstanding organisational skills
• Be agile, with the ability to succeed in an evolving environment
• Able to research, digest, analyse and present material clearly and concisely
• Skilled at rapport and relationship-building at all levels, and able to build trust and respect quickly
• Able to work under pressure and manage multiple tasks at short notice
• Solution-orientated, strategic thinker who is able to work autonomously and confidentially
• Trustworthy and aware of the need for confidentiality
• Excellent influencing skills
• A team player who actively contributes to the team and works together with the other members to support the goals of the organisation
• Experienced in using MS Word, Outlook, PowerPoint, Excel and Microsoft Teams
• Proven experience of minute taking at formal meetings, preparation of minutes with action points

Hours of Work

• 30 hours can be flexible between the hours of 9-5pm Monday to Thursday and Friday 9 - 4:30pm
• Hybrid working available

Job Types: Full-time, Permanent

Salary: £29,600.00-£35,150.00 per year

Benefits:

• Company events
• Company pension
• Flexitime
• Free parking
• Life insurance
• Sick pay
• Wellness programme
• Work from home

Schedule:

• Day shift
• Flexitime
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme

Work Location: One location

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