Publicis Sapient is a digital transformation partner helping established organisations get to their future, digitally-enabled state, both in the way they work and the way they serve their customers. We help unlock value through a start-up mindset and modern methods, fusing strategy, consulting and customer experience with agile engineering and problem-solving creativity. United by our core values and our purpose of helping people thrive in the brave pursuit of next, our 20,000+ people in 53 offices around the world combine experience across technology, data sciences, consulting and customer obsession to accelerate our clients’ businesses through designing the products and services their customers truly value.

This is a great opportunity for an experienced Executive Assistant to grow with our organisation. The primary function of this position is to provide overall coordination of administrative support to 3+ senior leaders. Primary duties include calendar management, travel coordination, expense reporting. Additional duties include coordination with clients and finance teams to follow up on invoices, billing and collections. In performing the essential functions of this role, the work environment is fast-paced and strong organisational skills are a must.

Key Responsibilities:
Essential duties and responsibilities include the following and others as assigned:

• Calendar management of 3 or more senior executives
• Book extensive international travel, including flights, transportation and sorting visa’s
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
• Liaise with clients and business guests
• Solve simple IT problems and contact the IT department when necessary
• Maintain electronic filing system, ensuring processes and software are up to date and in working order
• Manage projects and follow-up with team members where required
• Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
• Liaise with other staff members on behalf of senior management
• Work with recruiting to on-board new staff members and training new employees where necessary
• Ability to coordinate with Finance and Legal teams to follow up on invoices, collections, time tracking and reconciliation
• Event Management
• Submit expenses on behalf of your executive and keep up to date with statements

• Ability to gather and summarise information and find solutions quickly
• Ability to evaluate priority and multi-task accordingly
• Ability to work in a fast-paced environment
• Can do attitude
• Productive and proactive and ability to find solutions
• Work requires knowledge of business and an excellent command of the English language (oral and written)
• Excellent communication and interpersonal skills required
• Must be able to work in a highly collaborative team environment
• Must be able to support 3 or more executives at the same time
• Background in working within a large corporation (ideal but not essential)

What’s in it for you?

• We have got you and your family covered with 25 days paid annual leave (plus bank holidays), life assurance, dental insurance, income protection, critical illness cover, private healthcare for you AND your family (pre-existing conditions included), and a pension
• We know the importance of health and wellbeing so offer you extensive retail discount offers and further reimbursement towards activities that contribute to a healthier lifestyle
• Our beautiful Turnmill office is open
• You can meet over a complimentary barista-made coffee and our teams have been busy replicating face-to-face social activities through learning languages virtually, yoga sessions, having a laugh at our online summer fairs and so much more
• We are proud to actively invest in your learning through various learning platforms
• Diversity and inclusion aren't just buzzwords. We offer an inclusive environment through our inspirational business resource groups and work with you to give back to the local community through CSR efforts

As part of our dedication to the diversity of our workforce, Publicis Sapient is committed to Equal Employment Opportunity without regard for race, colour, national origin, ethnicity, gender, disability, sexual orientation, gender identity, or religion.