Amadeo is a developer and manufacturer of state-of-the-art access control solutions and a unique mechanical master keying system called FreeFlex for hotels, commercials, and residentials, with a solid commitment to excellence. As a company headquartered in Vienna with over 35 years of experience in the market, we are present in eight countries and sell our products worldwide.

We are looking for an executive personal assistant to join our team in London.

You will perform various administrative tasks, including managing phones and emails, scheduling appointments, and planning meetings.

For this position, you should be able to use your organizational skills to manage the office space and your time, as you will collaborate with clients and colleagues in a challenging environment. You should also have excellent verbal and written communication skills.

You should be able to support our CEO and ensure our day-to-day office operations run smoothly.

Requirements and Responsibilities

• At least three years of proven work experience as a senior administrative assistant,virtual assistantor executive administrative assistant
• In-depth understanding of office management and daily operations
• Discretion and confidentiality
• Proficiency in ERP, MS office, and email scheduling tools
• Hands-on experience with office machines and IT
• Excellent time management skills and ability to multi-task and prioritize tasks
• Mindfulness and critical thinking skills
• Excellent written and verbal communication skills in English
• Strong organizational and planning skills in a challenging environment
• An inventive mind with the ability to suggest improvements
• Be able to travel on the company’s business, both within the UK or abroad
• High school degree. Additional qualifications as an administrative or personal assistant would be an advantage.

Responsibilities

• Acting as the point of contact between the CEO and executives/clients
• Oversee daily operations of the company and the work of executives
• Screen and direct phone calls, and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Fill out official forms and applications
• Produce reports, presentations, and briefs
• Devise and maintain an office filing system
• Organize the office layout, and order stationery and equipment
• Organize office operations and procedures
• Manage order processing, invoicing and delivery with factory and clients
• Manage relationships with partners and associations
• Manage office G&A budget, and ensure accurate and timely reporting
• Provide widespread support to visitors
• Assist in the onboarding process for new hires
• Plan in-house or off-site activities, like parties, celebrations, and trade shows

Commencement of employment: 1st March 2023

Job Title: Executive Personal Assistant, reporting to CEO (UK)

Place of work: Company’s office in Mayfair, London

Hours of work:40 hours minimum working week from Monday to Friday with such additional hours as are necessary for the proper performance of duties

Salary: £DOE pay, depending on skills and experience

How to Apply

• Application deadline: 31/01/2023
• Please Send your resume with a cover letter. Applications without a cover letter will not be reviewed.
• You must be eligible to work in the UK and, therefore, do not need an employment visa.

Job Type: Full-time

Salary: £45,000.00-£60,000.00 per year

Benefits:

• Free or subsidised travel
• Gym membership
• Housing allowance

Schedule:

• Monday to Friday

Supplemental pay types:

• Loyalty bonus
• Performance bonus

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 3 years (required)

Willingness to travel:

• 25% (required)

Work Location: Hybrid remote in London

Application deadline: 31/01/2023
Reference ID: A/UK/2023/001/H/PA
Expected start date: 01/03/2023

pixelaxiom.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, pixelaxiom.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, pixelaxiom.com is the ideal place to find your next job.