HR Administrator:

We are looking for an enthusiastic and highly motivated HR Administrator to join our team.

This is a perfect opportunity for someone who wishes to pursue a career in HR as we are keen to support and develop internal talent and you could become an HR Adviser with your own client base down the line.

Main Duties:

HR

• Provide a high-quality HR admin service to all our clients with accuracy and speed of response, taking responsibility for the work you carry out at all times.
• Support the HR team by responding quickly and efficiently to calls and emails that you are responsible for.
• Be proactive in providing an exceptional service to our clients, knowing that we interpret their needs and proactively deliver upon them.
• Attend formal HR meetings with clients at their site as and when required as note taker e.g., disciplinary hearings, redundancy consultations etc.
• Attend client sites to carry our HR Audits and any other necessary tasks
• Undertake contract and Employee Handbook reviews for potential and existing clients.
• Create Contracts of Employment and Employee Handbooks for clients.
• Create documents and letters accurately for clients as directed by the HR team.
• Be responsible for, coordinate, and setup of HRIS for new clients.
• Manage and maintain HRIS for all Key Clients and Admin Clients, with particular focus on holidays and absence
• Prepare and maintain HR records.
• Take full ownership of the onboarding of new starters for Key Clients and Admin clients.
• Inform the Client’s line manager of any probation review date and produce relevant correspondence for the Key Clients and Admin Clients.
• Produce relevant contract termination correspondence for all Key Clients and Admin Clients.
• Coordinate the leaver’s checklist for all Key Clients and Admin Clients.
• Coordinate and conduct the exit interview process where required for all Key Clients and Admin Clients.
• Support the data gathering and entry for the KPI reports for all Key and Admin clients and update them monthly.
• Develop strong relationships with clients, nurturing them so that they rely on the HR Dept as an essential part of their business through high levels of trust and confidence.
• Undertake the administration of surveys & questionnaires on behalf of clients to gather and collate HR data, drawing appropriate conclusions from this.
• Engage with clients to ensure they adhere to required processes. Identify areas upon which to improve processes and efficiencies.
• Escalate issues to the relevant line manager and pre-empt issues. Carry out marketing activity to increase the awareness of the HR Dept Sussex-by-the-Sea

RECRUITMENT

• Placement of advertisements on job boards and social media
• Conduct initial telephone interviews
• Collate applications and forward them to the recruiting Line Manager
• Coordinate and schedule the selection process and interviews.
• Produce standard response letters to applicants.
• Provide clear and regular feedback to clients throughout the recruitment cycle.

Key Skills and Behaviours

• Good and improving level of UK Employment law knowledge is desirable, ensuring this is kept up to date at all times.
• Previous experience in an HR role desirable
• Ability to speak to clients with clarity, confidence, and accuracy.
• Ability to work as part of a team.
• Exceptional attention to detail.
• Strong organisation skills.
• High level of accuracy is paramount.
• Confident and clear telephone manner and skills
• A high level of commitment to clients and the HR Dept at all times.
• A “can do” approach to all dealings with clients and potential clients.
• Highly professional, confident and credible image.
• Not afraid to ask for help, advice and assistance when required.
• Positive approach to work in all dealings and activities.
• A flexible approach to work, being willing to undertake tasks that may fall outside remit in exceptional circumstances in order to support the team.

Our Values:

• We are a winning team
• We are honest and open with each other, our customers and our business partners
• We are customer-focused
• We work with a sense of urgency
• We continually update our skills and knowledge
• We are professionals
• We embrace change and strive for continuous improvement
• Above all, we love what we do and we have fun.

Job Type:

Ideally full-time but part-time will be considered for the ideal candidate (Monday-Friday). This is a hybrid role, with a mixture of home working, client site work and office attendance (based in Falmer) one day per week, currently a Thursday.

Salary:

Circa £22,000 per annum pro-rata.

Benefits:

• Honest and open, hardworking, supportive, and fun team environment
• Exposure to all HR areas and situations
• Training and career development opportunities
• Pension scheme
• Employee Assistance Program
• Flexibility
• Working from home.

Interested?

If this is for you get in touch today with your CV and Covering Letter telling us in 300-500 words:

• Why do you want this role?
• And what makes you suitable?
• Please also include your current salary, ideal working hours and salary expectations.