EST is a key component of the Defence Support Strategy and is in Delivery phase. It will enable its outcomes by building a more capable Engineering Support capability across the Defence landscape. As part of the EST Programme Management Office the Project Support Officer will lead on providing essential project controls support to the EST Project Delivery Team. This is a pivotal role to ensuring the smooth running and overall success of the team outputs.

The post holder is responsible for ensuring project control functional activities are established and coherent across all projects, supporting the project managers in developing project controls proportional to their projects and governance reporting support and guidance. The role requires an effective communicator, who is proactive, can take the initiative and produce a consistently high level of service in a high tempo working environment; moreover, the post holder needs to be a strong team player with a positive outlook on change and ability to make effective decisions with an awareness of the impact on the wider team. Communicating effectively to manage expectations, the postholder will create clear plans and set priorities to deliver a quality service with accurate project reporting into the EST governance boards and senior management team.

The post holder will also be expected to contribute to the wider team outputs to include programme support, personnel services, internal/external communications, customer engagement and quality control. Line management of 1 Band E1

This position is advertised at 37 hours per week.

Lead on establishing and managing project controls activity, including risk management & scheduling, liaising with the EST Project Delivery team and Front Line Commands

Attend and record minutes from meetings ensuring actions are communicated and delivered as agreed

Ensure all project documentation is produced and disseminated on time

Support preparation and management of the EST Project Review Board, to include development of the slide pack and all associated activity.

Support development of briefing material, ensuring it is stored in accordance with local policy and maintains version control

Support the Programme Team in the induction phase for new starters, ensuring provision of all IT equipment and software access is in place

Line management of the E1 Business Support

A good understanding of programme/project management methodologies and experience of working in a programme office.

Competent using MS Office tools in a project environment including Word, PowerPoint & Excel.

High standards in both written and oral communication skills.

Excellent time management skills and the ability to prioritise work.

Attention to detail and problem-solving skills.

Experience of taking minutes from meetings and able to produce clear & accurate notes.

Strong organisational skills with the ability to multi-task.

The ability to work both independently and in a team, willing to assist across the team as and when necessary.

Enthusiastic in approach to their area of responsibility

Essential

A good understanding of Programme/project management methodology

High standard of written and oral communication

Excellent time management skills and ability to prioritise work

Qualifications

P3M09 – Schedule Mgt - Desirable

P3M12 – Risk, Opportunity and Issue Management - Desirable

APM PFQ - Fundamentals - Desirable

APM PQ - Practitioner - Desirable

MSP - Desirable

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace
• Seeing the Big Picture
• Leadership
• Working Together

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses.

Please note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

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Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

Job contact :

Name :
EST Project Controls Manager
Email :
bernadette.nicholas100@mod.gov.uk

Recruitment team :

Email :
dbscivpers-resourcingteam3@mod.gov.uk