Operations Manager

Job Description

Responsible to: Bursar

Line Manager to: Operations Administrator, Transport Administrator, School Bus Drivers, Pastoral and Health Support, Data Protection Coordinator

Hours of Work: Full time

8.00am – 5.30pm term time (35 weeks)

9.00am – 4.00pm outside term time

Salary: £40,000 - £45,000 (dependent on experience)

Pension: Group Save Contributory Pension Scheme

Introduction

Lewes Old Grammar School is an independent co-educational day school located in the historic county town of Lewes, educating children from 3 to 18 years old. The School encompasses traditional values combined with a forward approach to the education of young people, and it is proud of the family ethos and community it engenders. First established in 1512, Lewes Old Grammar School combines high educational standards and small classes in a caring, well- mannered environment together with economic fee levels. There is an extensive program of extra-curricular activities running on Friday afternoons for Yr 7-9 and many opportunities for students to take part in music and drama activities.

Morley House caters for children from three years old until the age of ten, and is located in an independent building in a pleasant residential area of Lewes. The Senior School occupies four architecturally historic buildings in the High Street of the ancient town of

Lewes. Here we educate children from the age of 11, (Year 7), until 18 years of age, (Sixth Form), and always feature well in the Sussex GCSE and A Level league tables.

Purpose of Job

The Operations Manager sits in the Bursar’s management team, closely working with the Bursar, the Estates Manager, Catering Manager, HR Manager and IT Manager to deliver the strategic aims of the school.

Transport

With assistance from the Transport Administrator, the Operations Manager is responsible for the transport provision in the school, to include planning school transport routes, managing the delivery of school transport, managing the school bus drivers and the servicing of all school vehicles.

Educational Visits

With assistance from the Operations Administrator and the Health and Pastoral Support, the Operations Manager is responsible for all of the administration and compliance around school trips and visits, including ensuring all the relevant paperwork is completed before a trip takes place, overseeing consent and finance matters from parents where required and liaising with third parties.

Health and Safety

The Operations Manager will assist the Bursar and work closely with the Estate Manager in all pupil facing aspects of the Health and Safety management of the school, including the reviewing and implementation of all risk assessments and school policies relating to health and safety.

Health Centre

The Operations Manager will line manage the school’s Health Centre staff to ensure the School meets its requirements for accident recording and reporting and First Aid provision across both school sites.

Environmental Sustainability

In conjunction with the Bursar and Estate Manager, the Operations Manager will take the lead on developing and implementing the School’s Environmental Sustainability Strategy.

Events Administration

The Operations Manager will line manage the Operations Administrator to ensure that all relevant administration, paperwork and risk assessments are in place for all school events.

Visiting Speaker Administration

The Operations Manager will line manage the Operations Administrator to ensure that all relevant administration, paperwork and risk assessments are in place for all visiting speakers who come to the school.

Work Experience

The Operations Manager will line manage the Operations Administrator to assist with all aspects of work experience in the school, including working with the Work Experience Coordinator on information evenings, work experience placements and communication with parents as and when required.

Data Protection Supervisor

The Operations Manager will work with the Data Protection Coordinator, in liaison with the school’s external Data Protection Officer, to promote a culture that all data controllers at the school handle and process data in accordance with data protection legislation

Other

• Member of the Bursar’s Management Team.
• Assist the Senior Leadership Team as and when required.
• Attending meetings and school events as requested by the Bursar.
• Attending meetings of the School Governors as required.
• Adhere to and ensure compliance with the school’s Safeguarding policy.
• Undertaking any other reasonable tasks as requested by the Bursar.

This job description is not exclusive or exhaustive. Whilst every effort has been made to explain the main duties, tasks and responsibilities for the post, each individual task undertaken has not been identified. The post holder may be required to undertake duties that are broadly in line with the above responsibilities.

The school does not have a licence to sponsor migrants under the worker or temporary worker routes. Individuals who wish to work at the school will therefore need to hold or establish immigration status that allows them to work in the UK. The school is legally required to check that all successful job applicants hold the right to work in the UK before work can commence.

Further Details

The Application Forms are available from the Careers Section of our website

(https://logs.uk.com/about-logs/careers/) and on our microsite on TES.

Applications must be made using the school’s Application Form, Equal Opportunities Form along with a covering letter of application, including full contact details of two referees.

CVs will not be accepted without a completed application form.

Any queries regarding the application process should be directed to the HR Manager. Please send completed application forms to the HR Manager.

Lewes Old Grammar School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Applicants must be willing to undergo Child Protection screening appropriate to the post, including checks with past employers, the Disclosure and Barring Service and sign a self- disclosure form.

Interviews

References will be requested for shortlisted candidates and prior to interview. Only those shortlisted for interview will be contacted.

Candidates will be invited to attend an interview at the School and to meet the Bursar and other members of the Operations Department.

The closing date for applications is Friday 3 February 2023. Due to the need to appoint quickly we reserve the right to interview and appoint at any stage of the process.

Job Types: Full-time, Permanent

Salary: £40,000.00-£45,000.00 per year

Benefits:

• Additional leave
• Company pension
• Cycle to work scheme
• Discounted or free food
• Employee discount
• Gym membership
• Private dental insurance
• Private medical insurance
• Sick pay
• Wellness programme

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location: One location

Application deadline: 03/02/2023

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