VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.

VIVO embodies both experience and innovation. It combines Serco’s comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS’ market leading FM, energy, asset optimisation and regeneration capabilities.

Full time

Mon – Fri (09:00-17:00 – Flexible hours considered)

37.5 hrs:

Up to £24,000 per annum + Corporate Company Benefits

Occasional business travel throughout UK

Key Purpose:

To support the management and compliance of the supply chain vendor list and associated documentation in accordance with the agreed supply chain strategy for VIVO. The Procurement Administrator will work with the wider Procurement Team to help maintain compliance to VIVO standards and systems, acting as a key point of contact to the business site teams and external vendors to offer advice, guidance and first tier escalation to problems.

Key accountabilities:

• 
  Reviewing new vendor requests internally and engaging with the vendor to obtain the relevant details in a timely manner.
• Build and maintain good relationships with new and existing vendors and internal stakeholders to make vendor recommendations back to the site teams.
• Coordinating with vendors to ensure to full verification and adherence to VIVO quality standards, managing relationship with vendor assessment partner.
• Liaising with Share Business Services partner (Serco Limited) to manage Master Data changes, one time vendor requests, Direct Debit Mandates and other relevant associated processes.
• Obtaining vendor performance data through surveys, feedback, and criticisms and provide back to the wider procurement team to improve vendor relationships.
• Creating and managing documents, spreadsheets, and presentations.
• Compiling reports and data sets from available material.
• Actively managing vendors and ensuring they are compliant with all quality requirements as per VIVO standards.
• Maintaining vendor databases, ensuring the data is always up to date with the correct information.
• Using Service Now to manage requests for new vendors to be set up
• Raising purchase orders in SAP

Experience:

• 
  Significant experience in administrative tasks with excellent MS Office package skills
• Experience evaluating data sets.
• Some stakeholder engagement, communication & influencing skills.
• 1-3 years in an administrative role.

Knowledge & Skills:

• 
  Excellent verbal, written and communication skills
• IT literate with a good level of experience in Word, Excel, Powerpoint & Outlook
• Keen attention to detail and analytical skills.
• Highly organised with the ability to multitask multiple projects.

VIVO Defence Services

The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.

At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.

We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.