Description

Executive Assistant – Corporate Transformation Services

We are looking for an outstanding EA, someone who remains calm, on top of their workload. The ideal candidate will be looking for a challenging role in a dynamic, entrepreneurial and highly professional company and will have experience in dealing with tight deadlines; extensive diary management; being one step ahead of their MDs’ needs and understands the importance of building relationships both with clients and their teams, but also internally.

This is not a straightforward “9-5” role and you must be versatile and willing to be flexible. The role requires someone who is extremely personable, friendly and confident. You will be primarily responsible for organising and coordinating business meetings and managing schedules for our Managing Directors.

This is a fantastic job for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment. You must have solid admin support to senior executives, excellent communication and organisation skills, attention to detail and be used to working under pressure. The role requires someone who is proactive, innovative and who is looking for a dynamic and varied role. We need someone who wants to be part of a team and happy to cover other EAs at busy periods, during holidays or sickness.

Responsibilities Include But Not Limited To

• Scheduling and organising meetings, often over several time zones
• Maintaining and coordinating calendars
• Managing internal and external marketing events
• Using Salesforce.com to track and monitor marketing activities
• Preparing time and expense reports
• Coordinating travel plans, hotels, and car service
• Managing the invoicing process
• Meeting and greeting clients and other visitors
• Handling confidential information/emails
• Creating and amending decks in PowerPoint
• Using Excel to maintain team documents
• Assisting with client research and project administration

Essential Requirements

• Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion
• Must be able to interact and communicate with all levels of the organization
• Experience working with senior clients
• Ability to multi-task in a fast-paced environment; constantly prioritise/ reassess tasks
• Excellent oral and written communication skills
• Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software specifically, MSWord, Excel, PowerPoint, Outlook and various other internet applications
• Must be organised and detail oriented
• Ability to work independently and within a team
• Ability to be pro-active and involved in executive business dealings