Property and Facilities Admin and Support Coordinator
Property and Facilities Admin and Support Coordinator
Allianz UK
Guildford, England
Job ID : 6646715132535250544950636e4642414b673d3d
Job Description :
Are you interested in Property and Workspace Services and looking for a new role in a growing team? Fantastic, we have something that might pique your interest!
A new opportunity has just become available and we’re looking for a Property and Facilities Admin and Support Coordinator to join our team.
About Us:
In the UK, Allianz Insurance employs over 8,000 people up and down the country. The company’s Head Office is situated in Guildford, Surrey, plus we have additional support services with over 1,000 people based in Trivandrum, India.
We offer commercial insurance with a full range of products for sole traders, right up to large commercial organisations. We also provide a range of personal insurances including, home and motor, musical, legal expenses insurance and cover for pets and horses .
We're a global company, but from the very first day you join our team you’ll know that your contributions are valued. We offer world class learning and career development opportunities, while we celebrate an inclusive culture.
Role Overview:
Based at the Guildford Head Office adopting an office persona/workstyle, you will be responsible for providing both administrative and organisational support to the Property and Workspace Services senior managers across a wide range of activities, both routine and ad-hoc in nature, including on-site support for helpdesk, switchboard and reception.
You will play a key part in the ongoing organisation and efficient functioning of the Property and Workspace Services department, supporting and assisting the Senior Management Teams with numerous administrative duties to ensure the department is operating effectively and at its best. You will be part of a welcoming and supportive team, and the role will provide a great opportunity for an energetic and enthusiastic individual who excels in a busy environment, achieving service excellence and supporting the achievement of our objectives through “value add” support activity.
Key Responsibilities:
- Organising departmental and supplier meetings, including recording & monitoring of actions arising
- Managing administration relating to supplier invoices and Webquote/RFA tracker, ensuring timely updates of latter
- Acting as backup and last minute ad hoc cover for the Guildford based helpdesk, switchboard and reception teams as required
- Co-ordinating the provision of monthly departmental newsletters in conjunction with Procurement counterpart
- Leading/co-ordinating engagement related activity, including preparation of associated presentations
- Organising departmental/approved training requirements, liaising with team members and external providers as necessary
- Supporting the provision of presentations and associated material for conferences and meetings
- Organising departmental conferences, social activities and awards, ensuring internal protocols are followed
- Diarising and communicating key events within the department and maintaining any calendars
- Maintaining departmental management information, shared spreadsheets and other tools as required
- Organising/managing departmental travel needs in accordance with internal policy and protocols
- Maintaining departmental content on Connect and Heartbeat Intranet pages, and updating regularly
- Involved in various projects which may involve liaising with various other stakeholders and internal departments such as the ongoing development and launch of the new internal intranet and communication platform
- Supporting the Regional Facilities Managers with site-specific administrative duties on those sites with no dedicated facilities resource
- Providing general, ad-hoc, and project related administrative/organisational support to the Senior Management Team.
Skills and Experience:
- Strong problem solving, interpersonal, written and verbal communication skills
- Exceptional time, task and resource management skills
- Ability to plan for and keep track of multiple projects and deadlines
- Ability to interact effectively with key/senior stakeholders
- Numerate, with high level of attention to detail
- Confidence and ability to work autonomously
- Professional, presentable and articulate.
Our Benefits:
Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from – including: retail discounts and discounted insurance cover - so you can pick a package that’s perfect for you. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including:
- 22 Days holiday & 1 additional day for birthday plus bank holidays
- Competitive Annual Salary
- Enhanced maternity and paternity leave
- Flexible buy/sell holiday options
- Annual company & performance-based bonus
- Generous pension contributions and Life Cover up to 4 x salary
- Flexible working arrangements available
- Professional mental health support for all employees
- Health and Wellbeing
- We can offer fulltime and part time hours
- Development days
- A discount up to 50% on a range of insurance products including car, home and pet
- Retail discounts
- Access to Learning and Development opportunities such as LinkedIn Learning and our mentoring scheme.
Inclusion & Diversity:
We believe that having a strong focus on Inclusion and Diversity enables us to better understand the customers we serve and the people across our teams. We recognise that people work in different ways and we value alternative viewpoints, celebrate individuality and foster a culture where everyone can bring their best self to work and feel a sense of belonging. It’s really important to us that we create a diverse workforce and we welcome and encourage applications from everyone.
We’re committed to providing reasonable adjustments and support to all applicants with a disability and we interview every applicant who meets the minimum criteria for the job. Please contact us at hr-recruitment@allianz.co.uk to let us know if you have a disability and to discuss how we can support you throughout the application process.
Growing your career with Allianz:
We'll provide you with the tools to adapt and change with us, so you can grow your career, while building the skills needed for whatever the future brings.
Join us - Let’s Care For Tomorrow.
Job Level:
Professional
Location:
Guildford, ENG, GB, GU1 1DB
Available until:
24/03/2023
Area of Expertise:
Real Estate
Unit:
Allianz UK
Employing Entity:
Allianz Management Services Ltd
Job Type:
Full-Time
Remote Job:
Not applicable
Employment Type:
Permanent
ID:
23440
Company Details :
Name : Allianz UK
CEO : Oliver Bäte
Headquarter : Munich, Germany
Revenue : $10+ billion (USD)
Size : 10000+ Employees
Type : Company - Public
Primary Industry : Investment & Asset Management
Sector Name : Finance
Year Founded : 1890
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Details
: Guildford, England
: 30659 - 60197 GBP ANNUAL
: Today
