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Receptionist and Administrative Assistant

Receptionist and Administrative Assistant

EXL

London, England

Job ID : 6646715132535247525962616b46644a4a413d3d

Job Description :

Overview

EXL (NASDAQ: EXLS) is a global analytics and digital solutions company that partners with clients to improve business outcomes and unlock growth. Bringing together domain expertise with robust data, powerful analytics, cloud and AI to create agile, scalable solutions and execute complex operations for the world’s leading corporations. EXL was founded on the core values of innovation, collaboration, excellence, integrity and respect creating value from data to ensure faster decision-making and transforming operating models. Key industries including Insurance, Healthcare, Banking and Financial Services, Media, and Retail among others.

Headquartered in New York, our team is over 40,000 strong, with more than 50 offices spanning six continents. For information, visit www.exlservice.com.

Role Title: Receptionist and Administrative Assistant

BU/Segment: Facilities and Infrastructure

Location: London, United Kingdom

Responsibilities:

This position is responsible for the reception and administrative functions and support to the London office. This role is part of the Facilities Department and reports into the Facilities Manager. The successful candidate is expected to work closely with the FM on day-to-day tasks as well as other projects or events.


  • Meet and greet guests and employees

  • Answer incoming calls, screen and direct calls to appropriate recipients

  • Every morning, noon, and evening, do a floor walk and ensure the office is tidy, equipment working ok, no H&S issues, and the general state of the office is good.

  • Book meeting rooms and liaise meeting room swaps / prioritizing

  • Book taxis and make reservations

  • Be first point of contact for the office for clients, vendors or employees

  • Perform word processing, create spreadsheets, presentations, and other typing/projects as requested

  • Order and maintain office supplies, flowers or gifts when needed

  • Run necessary office errands (lunches, meeting supplies, office supplies, etc.)

  • Prepare, send and receive couriers / post

  • Occasionally provide support to the various departments as needed

  • Distribute mail to appropriate recipients

  • Liaise with building security and Front of House on issuing access cards, monitoring visitors, etc.,

  • Act as point of contact for building Security and building Front office

  • Act as contact to the landlord for building maintenance issues

  • Help in organizing office events

  • Liaise with vendors as needed (stationery, catering, courier, taxis)

  • Manage the hospitality side of the office: order catering, place food in rooms, arrange for coffee, tea, water, etc. for meetings.

  • Constant liaison with Facilities Manager to ensure smooth running of the office, completion of any pending tasks, and picking up any new needful tasks

Qualifications

  • Minimum A Levels

  • Administrative and front office experience

  • Experience with Microsoft Office

  • Ability to communicate effectively and professionally with all levels of the organization

  • Strong attention to detail and accuracy

  • Professional yet warm and welcoming to guests

More reasons to join us:

  • As part of a leading global operations management and analytics company, you can look forward to a competitive salary with generous bonus, private healthcare, critical illness and income protection insurance, and a rewarding pension.

  • As an Equal Opportunity Employer, EXL is committed to diversity. Our company does not discriminate based on race, religion, colour, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, age, or disability status.

  • At EXL, we offer a hybrid working model, which allows employees to live a balanced, healthy lifestyle while strengthening our culture of collaboration.

Company Details :

Name : EXL

CEO : Rohit Kapoor

Headquarter : New York, United States

Revenue : $2 to $5 billion (USD)

Size : 10000+ Employees

Type : Company - Public

Primary Industry : Business Consulting

Sector Name : Management & Consulting

Year Founded : 1999

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Details

: London, England

: 33570 - 84000 GBP ANNUAL

: 5 days ago

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