Receptionist and Administrative Assistant
Receptionist and Administrative Assistant
EXL
London, England
Job ID : 6646715132535247525962616b46644a4a413d3d
Job Description :
Overview
Headquartered in New York, our team is over 40,000 strong, with more than 50 offices spanning six continents. For information, visit www.exlservice.com.
Role Title: Receptionist and Administrative Assistant
BU/Segment: Facilities and Infrastructure
Location: London, United Kingdom
Responsibilities:
This position is responsible for the reception and administrative functions and support to the London office. This role is part of the Facilities Department and reports into the Facilities Manager. The successful candidate is expected to work closely with the FM on day-to-day tasks as well as other projects or events.
- Meet and greet guests and employees
Answer incoming calls, screen and direct calls to appropriate recipients
Every morning, noon, and evening, do a floor walk and ensure the office is tidy, equipment working ok, no H&S issues, and the general state of the office is good.
Book meeting rooms and liaise meeting room swaps / prioritizing
Book taxis and make reservations
Be first point of contact for the office for clients, vendors or employees
Perform word processing, create spreadsheets, presentations, and other typing/projects as requested
Order and maintain office supplies, flowers or gifts when needed
Run necessary office errands (lunches, meeting supplies, office supplies, etc.)
Prepare, send and receive couriers / post
Occasionally provide support to the various departments as needed
Distribute mail to appropriate recipients
Liaise with building security and Front of House on issuing access cards, monitoring visitors, etc.,
Act as point of contact for building Security and building Front office
Act as contact to the landlord for building maintenance issues
Help in organizing office events
Liaise with vendors as needed (stationery, catering, courier, taxis)
Manage the hospitality side of the office: order catering, place food in rooms, arrange for coffee, tea, water, etc. for meetings.
Constant liaison with Facilities Manager to ensure smooth running of the office, completion of any pending tasks, and picking up any new needful tasks
Qualifications
Minimum A Levels
Administrative and front office experience
Experience with Microsoft Office
Ability to communicate effectively and professionally with all levels of the organization
Strong attention to detail and accuracy
Professional yet warm and welcoming to guests
More reasons to join us:
As part of a leading global operations management and analytics company, you can look forward to a competitive salary with generous bonus, private healthcare, critical illness and income protection insurance, and a rewarding pension.
As an Equal Opportunity Employer, EXL is committed to diversity. Our company does not discriminate based on race, religion, colour, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, age, or disability status.
At EXL, we offer a hybrid working model, which allows employees to live a balanced, healthy lifestyle while strengthening our culture of collaboration.
Company Details :
Name : EXL
CEO : Rohit Kapoor
Headquarter : New York, United States
Revenue : $2 to $5 billion (USD)
Size : 10000+ Employees
Type : Company - Public
Primary Industry : Business Consulting
Sector Name : Management & Consulting
Year Founded : 1999
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Details
: London, England
: 33570 - 84000 GBP ANNUAL
: 5 days ago
